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The Accounts Payable Travel and Expense Specialist is responsible for managing daily activities related to travel and expense reimbursements across all entities within the BMC Health System. This role includes managing the Accounts Payable corporate credit card, troubleshooting issues, and ensuring timely reconciliation of expenses. The Specialist ensures compliance with company policies, resolves customer data issues, and contributes to smooth corporate credit card reconciliation while adhering to the organization’s policies and procedures.

• Lead and manage the Chrome-River Corporate Card Program. 

• Support travel-related operations and provide assistance for expense report processing. 

• Reconcile corporate card spend and train staff on the new expense reimbursement software through tip sheets and virtual training. 

Provide support for the executive corporate card program, liaising with the bank and updating information as needed. 

• Manage the Accounts Payable credit card by offering guidance on card usage, making payments, and maintaining records. 

Act as the primary contact for the travel agency, managing online data and collaborating with the Business Manager as needed. 

• Address inquiries and troubleshoot issues regarding travel, credit cards, and respective software/portals

• Collaborate with Finance Information Systems for data flow changes, master data updates, and other technical changes. 

• Produce and audit reports using reimbursement software while ensuring adherence to company policies. 

• Respond to audit requests and provide necessary documentation. 

• Identify opportunities for process improvements to enhance efficiency and effectiveness in AP and T&E transactions. 

• Ensure compliance with internal controls per company policy. 

• Review and maintain the Company Travel Policy annually and develop travel-related reports. 

• Perform month-end balance reconciliations, cost-saving reviews, and analytical/ad hoc reporting as needed.

• Process invoices, statement reconciliations, and other financial tasks upon assignment. 

• Partner closely with the Procurement Manager and Accounts Payable Supervisor to define the future state of travel operations. 

• Take on special projects and other assigned duties as required.

Associate or Bachelor’s degree is required. 

• Experience: 3-5 years in an Accounts Payable function. 

• Knowledge and Skills:

• Proficiency in Microsoft Office suite, including Outlook, Word, and Excel.

• Knowledge of Lawson/Infor General Ledger system is preferred.

• Ability to learn and use financial systems effectively.